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If you are interested in learning more about the opportunities available here, please contact our human resources department at:
Human Resources Department
915 Anderson Drive
Aberdeen, WA 98520
Executive Director: 360.537.5119
HR Assistant: 360.537.5093
Administrative Secretary / 1.0 FTE / Days / A-2
Full Time / 1.0 FTE
Position Summary: Provides full administrative support to the Chief Medical Officer and other Executives as needed. Provides administrative support to assigned Directors/Supervisors and Public Records Officer.
Administrative: Provides full administrative support to the Chief Medical Officer and other Executives as needed. Coordinates meetings and ensures schedules are updated including room scheduling, food services, equipment set up and use. Coordinates conference and travel arrangements. Manages multiple calendars, emails, and correspondence/documents. Maintains office and electronic filing systems, records and manuals, filing system to support efficient retrieval and reference of divisional information. Provides New Manager Orientation On-Boarding for new Directors and Supervisors assigned to CMO and Operations. Provides administrative support to CMO, Director Reports and other Executives as assigned on special projects, critical meetings, program development, initiatives, celebrations, financial, requisitions, work orders, personnel requests, job descriptions, reimbursements, catering requests, etc.. Provides administrative support to various committees in developing agendas, compiling data, preparing materials for presentations, taking minutes, and committee communications. Maintains assigned policy database and processes policies and procedures through to completion. Works as a team with Administration’s assistants to provide hospital wide support in room scheduling, room set up, organizational documents, and contracting. Provides back up support to other hospital leaders as needed. Provides limited Notary services for staff, providers, and patients.
Public Records: Supports the Public Records Officer to ensure the following: 1) RCW requirements are met for the Open Public Meetings Act and Public Records Request for both the Hospital and Board of Commissioners; 2) Public Record Request policies, forms, template letters, and tracking logs are current and written to RCW requirements; 3) Deadlines are being met according to RCW requirements; 4) Provides education as requested to Leadership, Board of Commissioners, and staff as related to Public Records. Responsible to compose and produce correspondence and records of requests.
Work Ethic: Highest degree of ethical standards regarding privacy and confidentiality. Commitment toward best practices and excellence. Maintain professional poise amidst high-tension situations. Strong belief in customer service and supporting the mission and values of the organization. Maintain professional conduct outside the organization
Job Requirements: Three (3) to Five (5) years of experience supporting Executive Leadership. High degree of confidentiality and discretion; Strong sense of self-direction and organizational skills. Ability to learn/assume roles/responsibilities of Public Records assistance in an abbreviated amount of time; High capacity to anticipate, problem-solve, take action, and resolve issues; High capacity to address and prioritize multiple/competing projects; Creativity and excellent interpersonal skills are essential; Strong computer and word processing skills, proficiency with a variety of software packages (MS Outlook, Word, Excel, Access and Power Point); Ability to work as a team member and independently with minimal supervision
FT 1.0 FTE: Days
Tuesday, March 3, 2020
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